When I Search In Outlook For Mac I Get Mutliple Emails Of The Same

Outlook Sending Multiple Copies of Email August 7, 2009 by Michael Carnell, posted in Hardware & OS, Tips I received a message recently from a client that one of their friends was sending the same email message over and over again.

One morning, you sit down in front of your PC, take a sip of coffee and, as usual, launch Outlook for another fun-filled day of answering emails. Only this time, when you look in your Inbox, you find it filled with duplicates upon duplicates of emails, all having the same subject, timestamp and so on Why were those duplicates generated? This scenario, unfortunately, isn’t that rare and it can pose a real nuisance since you have to search and diagnose the source of the duplicates, then find a fix for it and lastly, clean up your Inbox well, you can leave them alone and just get on with work, but those emails will take up space and if the problem persists then in the long run they will slow down Outlook, your email server and lead to more complex issues. In order to help you out, we have collected a couple of reasons why this email behavior happens as well as their respective fixes. Duplicate email #1 – a message on the server is corrupt, and thus generates duplicates when Outlook starts its Send/Receive process. In order to fix this, you or your IT administrator will have to log in to the email server and delete the corrupt/damaged email that is creating all the duplicates; Duplicate email #2 – after you have synchronized your Outlook profile with your phone/tablet, something went wrong – the result is the last batch of emails are present twice on your PC. You can’t actually fix this, only manually delete those duplicates and hope that it won’t happen again.

– the “Leave a copy of the messages on the server” box has been checked on your account settings and Outlook creates duplicate emails at each Send/Receive. Microsoft outlook icon missing. The fix is to uncheck that option (you can find it under Account Settings -> More Settings -> Advanced). Duplicate email #4 – you can define rules in Outlook that generate duplicates, for example: Rule 1: move messages from contact X to folder Y Rule 2: move messages that contain WORD in the subject line to folder Z Now, if, you receive a message from contact X, that also contains WORD in the subject line then you will have the same email in folder Y and in Z. You have to make the appropriate changes to your rules set-up and sift through all your folders to delete those duplicate emails.

Duplicate email #5 – if you import emails from different Outlook data files (PSTs or OSTs) in your current Outlook profile, then the emails that are both in your current file and in the one you import will be displayed. Of course, if the same emails are present in both data files you will see duplicates. This is especially true for large data files, that hold years of work and the only way to go about it is to search and delete each duplicate manually (yes a daunting task, but one that needs doing); Duplicate email #6 – if the email server or Outlook fails to respond during a Send/Receive, then the next sync will download the previous emails again. Yes, manually deleting those duplicates is the only thing you can do. Duplicate email #7 – if you have more than one alias defined for the same email account in your Outlook profile, you will receive the same email on each alias (you will see as many duplicates as you have aliases). To fix this, use only one alias/email account and delete those duplicate emails. Duplicate email #8 – on an IMAP account, if you have set-up Outlook to retrieve new emails automatically upon startup and open the Inbox automatically you will see each message is duplicated.