Data Entry Form For Excel 2016 Mac

Create Excel UserForms For Data Entry In 6 Easy Steps: Tutorial And Practical Example. This results, as explained in Excel 2016 Power Programming with VBA. A Record Entry and a Close Form button. Add the SpinButton.

When you need a user-friendly data input process, create an Excel UserForm. Users who are unfamiliar with Excel will find these forms much easier to navigate than a sheet. Besides ease of use, they're great tools for restricting choices. In this article, I'll show you how to create a UserForm object, add controls to it, and then use Visual Basic for Applications (VBA) to link the controls to a sheet. You can work with your own data or download the example or file.

About the data A UserForm guides data entry, so the first thing you need is a data range. Figure A shows the simple data set we'll work with. The workbook must be macro-enabled if you're using version 2007 or later.

Click the File tab (or Office button) and choose Save As. Choose a location as necessary. From the Save As Type drop-down menu, choose Excel Macro-Enabled Workbook (*.xlsm). Figure A We'll create a simple UserForm that will help users enter new records into this data set. Create the UserForm. With a bit of data in a worksheet, you're ready to move to the Visual Basic Editor (VBE) to create the UserForm: • Press [Alt]+[F11] to launch the VBE. • Inside the VBE, choose UserForm from the Insert menu ( Figure B).

Figure B • Press [F4] to display the UserForm's property sheet and enter a name in the Name control. When you do, the VBE updates the property dialog's title, accordingly ( Figure C). Figure C Add controls The blank UserForm is ready for input controls. We'll add a few text box, combo box, and command button controls. To add the first text box, do the following: • With the UserForm selected, click Text Box in the Toolbox and then drop it onto the form.

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If the Toolbox isn't visible, be sure to click the UserForm. It's visible when the UserForm is selected. • With the new text box control selected, name it txtGivenName using the property sheet, which will update for the selected element ( Figure D).

Figure D Using Figure E as a guide, add the additional controls listed in Table A and name them. The labels aren't necessary on this simple example, but when creating a UserForm for your own data, you'll probably want to include them. When you do, Excel's default names are usually adequate. Enter a descriptive caption for each label and the two command buttons. It's a good idea to save your work as you progress.

Figure E Add the remaining controls. Table A Add code The code behind the form makes it work. Don't let the amount of code intimidate you. The Save command button does most of the work. Once you enter all the values, the code in this button will transfer the entered values to the sheet. To add code, double-click the UserForm to open its module and enter the procedures in Listing A.

(Don't try to copy and paste from this web page because the VBE will object to some web characters. Instead, download one of the example files: or.) Listing A Private Sub cboClass_DropButtonClick() 'Populate control. Me.cboClass.AddItem 'Amphibian' Me.cboClass.AddItem 'Bird' Me.cboClass.AddItem 'Fish' Me.cboClass.AddItem 'Mammal' Me.cboClass.AddItem 'Reptile' End Sub Private Sub cboConservationStatus_DropButtonClick() 'Populate control. Me.cboConservationStatus.AddItem 'Endangered' Me.cboConservationStatus.AddItem 'Extirpated' Me.cboConservationStatus.AddItem 'Historic' Me.cboConservationStatus.AddItem 'Special concern' Me.cboConservationStatus.AddItem 'Stable' Me.cboConservationStatus.AddItem 'Threatened' Me.cboConservationStatus.AddItem 'WAP' End Sub Private Sub cboSex_DropButtonClick() 'Populate control. Me.cboSex.AddItem 'Female' Me.cboSex.AddItem 'Male' End Sub Private Sub cmdAdd_Click() 'Copy input values to sheet.

Dim lRow As Long Dim ws As Worksheet Set ws = Worksheets('Animals') lRow = ws.Cells(Rows.Count, 1).End(xlUp).Offset(1, 0).Row With ws.Cells(lRow, 1).Value = Me.cboClass.Value.Cells(lRow, 2).Value = Me.txtGivenName.Value.Cells(lRow, 3).Value = Me.txtTagNumber.Value.Cells(lRow, 4).Value = Me.txtSpecies.Value.Cells(lRow, 5).Value = Me.cboSex.Value.Cells(lRow, 6).Value = Me.cboConservationStatus.Value.Cells(lRow, 7).Value = Me.txtComment.Value End With 'Clear input controls. Me.cboClass.Value = ' Me.txtGivenName.Value = ' Me.txtTagNumber.Value = ' Me.txtSpecies.Value = ' Me.cboSex.Value = ' Me.cboConservationStatus.Value = ' Me.txtComment.Value = ' End Sub Private Sub cmdClose_Click() 'Close UserForm. Unload Me End Sub The first three procedures populate the three combo box controls. The fourth procedure, cmdAdd_Click(), copies the input values from the UserForm to the data range in the sheet and then clears the controls so you can enter another record. This way, the user can enter multiple records quickly. The last procedure, cmdClose_Click(), closes the UserForm.